Time & payroll

Timesheet week to pay run

How a week of field time becomes a synced pay run: clock time, geofence suggestions, gap-fill, submit, approve, lock and export.

Stage Decision Office ↔ field hand-off Optional / branch Finished

In the field

Field Clock on/off

Field Geofence suggestions GPS arrive/leave

Field Gap-fill missing time

In the office

Hand-off Submit / confirm

Office Approve hours

Office Overtime sign-off if any OT

Office Compile pay run (lock)

System Sync / export Xero / MYOB / STP2

Unconfirmed GPS-suggested minutes are held out of the pay run until confirmed, so a run never under- or over-pays. The Pay-run view's strip shows where a run sits.

Other workflows

Quote to paid job The canonical path a job travels: quote the work, win it, take the deposit, do the job, invoice, and get paid — where complete means paid in full. Variations: fold vs linked Extra or changed work is handled one of two ways, decided by whether the original quote/invoice is still open. Recurring / maintenance contract A service agreement auto-schedules visits on its recurrence, each visit runs like a job, and billing follows the agreement's mode (per visit, per period, or a pre-paid block). Emergency dispatch First-to-accept dispatch for urgent call-outs: broadcast to nearby available crew, the first to accept takes it, then it runs pay-as-you-go with no quote up front.